Overview

Key Responsibilities

Records and Filing

• Establish and maintain the church's master administrative filing system.
• Follow church Record Retention Policies and procedures.
• Maintain permanent records of active members; retain inactive member records for 24 months after inactivation; and maintain posthumous records of active members permanently when authorized by church resolution.
• Maintain and update Baptismal, Christening, and membership records.

Calendar and Communications

• Maintain the computerized church calendar, including events and upcoming correspondence.
• Distribute the monthly calendar to leadership, Deacons on duty, and the congregation, and communicate changes promptly.
• Retrieve and distribute postal mail daily.
• Screen calls for the Pastor and manage access appropriately.

Publications and Correspondence

• Prepare, organize, and assemble the Sunday bulletin and verify accuracy with appropriate leaders before publication.
• Prepare routine, confidential, and dictated correspondence for the Pastor, including visitor letters and ministry communications.

Pastoral Support

• Keep the Pastor informed of member crises, needs, and significant concerns.
• Assist with visitor letters, Sunday bulletins, sacramental records, membership files, and speaking engagements.
• Attend committee meetings, ministry team meetings, staff meetings, church functions, and receptions when requested to provide administrative support.
• Coordinate speaking engagements and related logistics for the Pastor.

Ministry Coordination

• Provide monthly calendar notifications and updates to Deacons on duty.
• Work closely with ministry leaders and church staff to ensure information and materials are distributed accurately and on time.

Work Hours and Reporting

• Part-time position as determined by the church.
• Work hours, Tuesday – Friday 10:00 a.m. – 2:00 p.m.
• Occasional evening and weekend availability may be required based on ministry needs.
• Reports directly to the Pastor.
• Works closely with church staff, Deacons, ministry leaders, and congregation members.

Success Measures

• Accurate and compliant membership and sacramental records.
• Timely and error-free Sunday bulletins and monthly calendars.
• Clear, professional, and responsive communication on behalf of the Pastor.
• Proactive coordination that supports effective ministry operations and pastoral care.

Qualifications

• Administrative experience in an office or ministry setting.
• Proficiency with office software, digital calendars, typing, and document formatting.
• Strong organizational, record-keeping, proofreading, and attention-to-detail skills.
• Strong written and verbal communication skills.
• Professionalism and discretion when handling confidential information.
• Courteous, pastoral, service-oriented demeanor.
• Ability to prioritize responsibilities, meet deadlines, and manage multiple tasks.
• Commitment to the mission and values of Wells Memorial COGIC and to performing duties in a way that glorifies Christ.

Benefits

• None

Location 

• 1001 East Washington Street, Greensboro, NC 27401 – 336-272-6564
• www.wellsmemorialcogic.org

Apply 

• Email your résumé to wellsadmin@wellsmemorialcogic.org with the subject line Attn: Deacon Mason